Recruitment Privacy Notice

This Privacy Notice is applicable to European Union and California candidates.

Last Updated: June 30, 2020

MongoDB is committed to your privacy. We have prepared this Privacy Notice to describe to you our practices to handle and protect your personal data in connection with MongoDB’s recruiting processes and programs.

This Privacy Notice applies to the personal data of EU job applicants and potential candidates for employment in the European Union and in California, as well as our recruiting programs and events. It does not apply to our employees, contractors or clients, or other personal data that MongoDB collects for other purposes. In this notice, “MongoDB” means the MongoDB entity which would employ you in the event that you were employed for the relevant role. Please contact us if you require confirmation of the name of this entity.

As used in this Privacy Notice, “personal data” means information that identifies, relates to, describes, can be used to contact, or could reasonably be linked directly or indirectly to you identifies job applicants and potential candidates for employment with us, either submitted as part of the online application on our website and/or obtained through alternative channels (e.g. via professional recruiting firms, through LinkedIn or other platforms). We will process your personal data in accordance with this Privacy Notice, unless such processing conflicts with the requirements of applicable law, in which case, applicable law will prevail. MongoDB is the data controller responsible for the personal information we collect and process. The person responsible for overseeing our compliance with this Privacy Notice is Rachael McClure, Legal Counsel. You can contact her at privacy@mongodb.com.

By submitting your personal data to us, you acknowledge that:

  • You have read and understood this Privacy Notice and agree to the use of your personal data as set out in this notice.

  • Your personal data may be transferred and processed worldwide, including to countries that may not be deemed to provide the same level of data protection as your home country, for the purposes and in the manner specified in this Privacy Notice.

  • You are not required to provide any requested information to us, but failing to do so may result in not being able to continue your candidacy for the job for which you have applied.

  • All of your representations are true and correct to the best of your knowledge and belief, and you have not knowingly omitted any related information of an adverse nature. Providing any inaccurate information may make you ineligible for employment.

  • This Privacy Notice does not form part of any contract of employment offered to candidates hired by MongoDB.

1. Personal data we collect

The types of personal data that we request from you and the ways that we process it are determined by the requirements of the country in which the position is located, and not the country in which you reside. Should you apply to more than one location or should the role to which you apply be available in more than one country, the types of personal data we request from you and the ways that we process it are determined by the requirements of all the countries in which the position is located.

When you apply for a role at MongoDB, we usually collect the following categories of personal data directly from you in accordance with applicable laws:

(a) Personal details (e.g. phone number, email address, postal address mobile number, or emergency contact information);

(b) CV/resume information (e.g. educational history, qualifications, certifications, skills, references);

(c) Identity, citizenship or immigration information (e.g. copies of identity documents, work permits or visas);

(d) Professional or employment information (e.g. current or past job history);

(e) Education Information, (e.g. information about an employee’s educational background, such as education records, report cards, and transcripts);

(f) Application documents generated by the company (e.g. test results, feedback, and notes from interviews or other selection processes); and

(g) Sensitive personal data (e.g. ethnicity, health, trade union membership, philosophical beliefs, sexual orientation, as well as other categories as allowed by law)

We do not seek to obtain and will not collect such data about a candidate unless permitted to do so by applicable laws (e.g. government reporting in the US).

2. Use of your personal data

We process your personal data on the basis that it is necessary for the performance of our contract with you, or to take steps for entering into our contract with you. In particular, we collect and use your personal data for the following legitimate human resources and business management reasons:

(a) identifying and evaluating candidates for potential employment, as well as for future roles that may become available;

(b) record keeping in relation to recruiting and hiring;

(c) ensuring compliance with legal requirements, including diversity and inclusion requirements and practices;

(d) conducting criminal history checks as permitted by applicable law;

(e) protecting our legal rights to the extent authorized or permitted by law; and

(f) emergency situations where the health or safety of one or more individuals may be endangered.

We may also analyze your personal data or aggregated/pseudonymized data to improve our recruitment and hiring process and augment our ability to attract successful candidates. In addition, in the event of a reorganization, merger, sale, joint venture, assignment, or other transfer or disposition of all or any portion of our business, we may disclose or transfer your personal data.

We may desire to retain your personal data to consider you for future employment opportunities. The basis of this form of processing is your consent. If you do not want us to retain your information for such opportunities, please let us know.

3. Data recipients and international data transfers

MongoDB does not and will not sell your personal data.

Your personal data may be accessed by MongoDB recruiters and interviewers working in the country where the position for which you are applying is based, as well as by recruiters and interviewers working in different countries within the MongoDB global organization. Individuals performing administrative functions and IT personnel within MongoDB may also have limited access to your personal data in order to perform their jobs. We have put in place legal mechanisms designed to ensure adequate data protection of your personal data that is processed by MongoDB subsidiaries and affiliates within the MongoDB global organization, including the transfer of your personal data to countries other than the one in which you reside.

We use third party service providers to provide a recruiting software system. We also share your personal data with other third party service providers that may assist us in recruiting talent, administering and evaluating pre-employment screening and testing, and improving our recruiting practices.

We maintain processes designed to ensure that any processing of personal data by third party service providers is consistent with this Privacy Notice and protects the confidentiality, availability, and integrity of your personal data. Where required by law, we put in place legal mechanisms designed to ensure adequate data protection of your personal data.

Your personal information may be transferred, stored and processed in one or more countries outside the European Economic Area (“EEA”), for example, when our employees or service providers or their equipment is based outside the EEA. For transfers of your personal data outside of the EEA, we take additional steps to safeguard your personal information in line with the relevant data protection legislation.

4. Data retention

If you accept an offer of employment by us, any relevant personal data collected during your pre-employment period will become part of your personnel records and will be retained in accordance with specific country requirements. If we do not employ you, we may nevertheless continue to retain and use your personal data for a period of time (which may vary depending on the country) for system administration purposes, to consider you for potential future roles, and to perform research. If you elect to join a recruiting program, we may retain your personal data to consider you for future employment opportunities.

We will keep your personal data for as long as it is necessary to fulfil the purposes for which it was collected as described above and in accordance with our legal and regulatory obligations and for the establishment, exercise or defense of legal claims in the countries where we do business. This may mean that some information is held for longer than other information.

5. Security

We have implemented generally accepted standards of technical and operational security to protect personal data from loss, misuse, alteration, or destruction. Only authorized personnel of MongoDB and of our third party service providers are provided access to personal data, and these employees and third party service providers are required to treat this information as confidential. Despite these precautions, we cannot guarantee that unauthorized persons will not obtain access to your personal data.

6. Your rights

We take reasonable steps that are designed to keep your personal data accurate, complete, and up-to-date for the purposes for which it is collected and used. We also have implemented measures that are designed to ensure that our processing of your personal data complies with this Privacy Notice and applicable law.

You may have certain rights under applicable data protection laws regarding your personal information, subject to local law. Where applicable, tThese may include the following rights to:

(a) request information about how we process and share your personal data;

(b) request access to your personal information;

(c) request to correct rectify the information we hold about you where the information is incorrect (e.g if you change address and your company record needs to be updated);

(d) request erasure of your personal information where we no longer have a legal right to retain such information;

(e) request restriction of our use of your personal information;

(f) object to our use of your personal information;

(g) receive your personal information in a usable electronic format and transmit it to a third party (right to data portability);

(h) not be subject to a decision based solely on automated processing; and

(i) lodge a complaint with your local data protection authority.

If you would like to make a request to access, review, or correct the personal data we have collected about you, or to discuss how we process your personal data, please contact us at privacy@mongodb.com or. 1 -866-692-1371, or fill out the webform available at www.mongodb.com/legal/privacy-policy/request-for-deletion. MongoDB does not discriminate based on whether you choose to exercise your choice and rights.

To help protect your privacy and security, we will take reasonable steps to verify your identity before granting you access to your personal data. We will make reasonable attempts to promptly investigate, comply with, or otherwise respond to your requests as may be required by applicable law.

Depending upon the circumstances and the request, we may not be permitted to provide access to personal data or otherwise fully comply with your request; for example, where producing your information may reveal the identity of someone else. We reserve the right to charge an appropriate fee for complying with your request where allowed by applicable law, and/or to deny your requests where they may be unfounded, excessive, or otherwise unacceptable under applicable law.

In addition, and where granted by applicable law, you may have the right to lodge a complaint with a data protection authority in the country where you are habitually resident, where you work or where the alleged infringement took place if you consider that we have infringed applicable data protection legislation when processing your personal data.

We do not make recruiting or hiring decisions based solely on automated decision-making.

7. Cookies

If you use our website, we may use cookies and other tracking technologies to provide individuals with a customized online experience. You can learn more about our use of Cookies and other tracking technologies reading our Privacy Policy.

8. Contact us

If you have questions or concerns regarding the way in which your personal information has been used, please contact us at privacy@mongodb.com.

We are committed to working with you to obtain a fair resolution of any complaint or concern about privacy. If, however, you believe that we have not been able to assist with your complaint or concern, you have the right to make a complaint to the data protection authority of your local jurisdiction.

9. Accessibility

If you need help with your accessibility-related request and other servicing needs please contact us at privacy@mongodb.com or 1-866-692-1371.